3 Steps For A Successful Office Move

Get Set For A Successful Office Move

There are lots of reasons you might need to move office. Your business might be expanding and perhaps you need more space. You could be downsizing. This is becoming increasingly common as more businesses encourage hot desking and home working, reducing the need for a big office. Or for logistical reasons you may have decided to relocate in another town or even a different country.

Whatever the reasons, you will want to minimise downtime, make sure your staff are happy with the new arrangements and be sure that everything arrives safely.

Here are some tips to help things go smoothly

 

1. Start planning early

Make sure that you allow plenty of time. Things can take longer than you expect so the sooner you start planning, the better. It is never too early to speak to your removals company to discuss your requirements. As well as office furniture there are many other items to consider, some of which will need a bit of extra care. The biggest of these will probably be your IT equipment. But there might also be more unusual items such as plants or works of art. At Get Cracking, we are always happy to discuss your move at any stage of the process.

 

Office moves can be stressful for staff at all levels, not just those who are directly involved in organising it. Sometimes staff can get quite set in their ways, making them reluctant to accept changes that the new working arrangement might require. Involving staff  in the planning process making sure they get to have their say can often help.

 

2. Prepare for the move

Before you start packing you will probably find that there is a lot that you don’t need to take with you. Despite the idea of the paperless office being around for decades, the reality is that most offices accumulate a vast amount of papers and files which do not actually need to be kept. So an office move can be a great chance to have a clear out and fill a few confidential waste bags.

 

Once you are ready to pack, you can decide if you want to do it in-house or make use of a professional packing service. Most places might find a mixture of both a good option. And consider special treatment such as hiring crates for any bulkier or more fragile items

Take advantage of the many services to help you prepare such as secure document disposal, specialist packing and crate hire.

 

3. Move in a logical sequence

Work with your removals team to decide which order things should be moved. This is especially important for a large office requiring multiple loads. For example, it is often a good idea to make sure that your IT equipment is one of the first things to arrive. That way, the IT team can get to work so that things are ready when the rest of the furniture arrives.

 

Once you have arrived at your new office, with all your equipment and furniture, there is still lots of work to do. Get Cracking can help you rebuild your furniture and if required can provide a range of option if you require storage space.

 

Office Removal For Booking.com

Guess Who We’ve Just Helped Move?

 

Here at Get Cracking we’re proud of our customer base – from homeowners seeking residential removals to companies seeking office removal services, we value them all.

 

We’ve helped the likes of Dublin City Council, Google, and a whole host of others, and we pride ourselves on attention detail – we plan, we protect, we store, we advise, we pack, we move, we deliver, we unpack – and we do it all with professionalism and a big smile (we enjoy our work)!

 

We’ve been very busy recently, well-known companies often ask us if we can lend a hand, and when Booking.com came a knocking we were more than happy to do that just that. We’re well versed in office removals – Dublin, Ireland, all over the world – wherever you need to go we will help get you there.

If you haven’t heard of Booking.com where have you been? Established in Amsterdam back in 1996, Booking.com has gone from strength to strength and is now one of the largest e-commerce companies on the planet. They hook up discerning travellers with impressive places to stay. We’re not just talking B&B’s and hotels (although there are plenty of those available), there are also apartments, huge houses to rent, and you can even stay in an igloo if that’s what floats your boat!

Booking.com chose to us to help as they were seeking a company with a great reputation, a company that could boast of having great reviews and a company that offers a top-class service. Well that’s definitely us! We’re currently providing storage for Booking.com for around six months, prior a move to their new base.

We offer useful business storage solutions, for as short or long as required. Great if you want to relocate your business or need a bit of extra space. You might decide its time to expand or simply time for bit of re-organisation. When it comes to commercial storage – we can securely store company files, provide archive storage, take care of excess office furniture or stock, and look after tools and equipment that need a temporary home.

We also provide solutions for residential clients. We can store the contents of your home (be it a studio flat or a grand mansion), we can store personal bits and bobs if you’re working away or between homes, we can store stuff that you just have no room for at the moment (like a bulky garden furniture that you won’t use again until Spring), and sporting goods that are taking up valuable space.

Can We Help You?

We can tailor our services to suit you, let us take the strain out of moving, take advantage of our expertise and let us help you to pack, organise, store and move. Come and check out what we have to offer.

 

 

 

 

Office Removals Dublin – A Checklist For A Stress Free Move

Organizing Your Office Move: A Checklist for Success

 

If you’re transitioning into a new office you’ll appreciate this is a significant step on route to business evolution.

 

A new start can be the boost your company needs to unlock its true potential. Moves require meticulous planning, to safeguard against roadblocks which can prevent the process running smoothly.

 

You’ll want to get back to normal business functioning as soon as possible. This can be achieved with a streamlined transportation service which can enhance moving process.

 

But how do you know what to look for at each stage of proceedings?

 

Well, you can develop a foolproof business relocation strategy with a comprehensive plan. This should take every detail into account so you can get expert help.

 

To ensure you stay organized along the way, here is an effective chronological checklist for moving office:

 

3-6 Months Before

 

  • Create a schedule for your move, including a time frame

 

  • Discover a suitable business location

 

  • Delegate responsibilities and tasks accordingly

 

  • Take an inventory of existing equipment and furniture

 

  • Make a list of businesses, institutions, people, organizations, and other relevant parties

 

2 Months Before

 

  • Draw a floor plan for your new work environment

 

  • Devise a telecommunications and networking plan

 

  • Change your business address using USPS

 

  • Review your lease

 

  • Consider whether you have equipment which requires specialist movement

 

  • Hire reliable movers

 

  • Get insurance

 

  • Conduct weekly meetings to coordinate your move with employees

 

1 Month Before

 

  • Transfer utilities

 

  • Announce your move to staff

 

  • Offer packing guidance and determine a labeling system

 

  • Tag everything that needs to be moved and create an inventory

 

  • Gather supplies

 

  • Archive old files

 

  • Order new business cards and stationery

 

  • Arrange security procedures

 

  • Gain moving and parking permits

 

  • Hire cleaning services

 

2 Weeks Before

 

  • Ensure your new location is ready

 

  • Clean up

 

  • Back up important company information

 

  • Develop a list of contacts

 

  • Confirm pickup date and time with office movers

 

Moving Week

 

  • Thoroughly inspect your new office environment

 

  • Procure access cards and keys for employees

 

  • Safely store confidential records

 

  • Disconnect electronic devices and other appliances

 

  • Put aside items which items which won’t be loaded during the move

 

Moving Day

 

 

  • Meet your moving team and give them the information they need to do their job

 

  • Assign someone to perform a final walk-through to check for forgotten items

 

  • Stir excitement with welcome packs for employees!

 

Remember, like Benjamin Franklin said, by failing to prepare you are preparing to fail.

 

Be organized on route to a success move! Get In touch with Get Cracking Office Removals Dublin, for help with make your office move as seamless and stress free as possible.